Marketing and Communication - University of Queensland

Template
	Summary
Event budget template \| Template	Use these templates to help you maintain your event budget. The simple event budget is to be used for small events with few suppliers. The detailed event budget is to be used for complex events with many suppliers. If you cannot access the templates, please contact Protocol.
Event/Project timeline template \| Template	Use this template to manage your event logistics, including people, tasks and deadlines. If you cannot access the template, please contact Protocol.
Event brief template \| Template	Use this template to help develop your event concept. If you cannot access the template, please contact Protocol.
Event checklist template \| Template	Use this template to help you identify all the details and timelines you'll need to consider for your event. If you cannot access the template, please contact Protocol.
Invitation list template \| Template	Use this template to manage your invitee list. If you cannot access the template, please contact Protocol.
Letter of invitation template \| Template	Use this template to help lay out your letter of invitation. If you cannot access the template, please contact Protocol.
Order of proceedings template \| Template	Use this template to plan out the order of proceedings for your event. If you cannot access the template, please contact Protocol.
Post event evaluation template \| Template	Use this template to help develop an evaluation report for the event. If you cannot access the template, please contact Protocol.
Young Achievers Scholarship Flyer \| Template	Double-sided flyer
Endowment Flyer \| Template	Double-sided endowment flyer
Not If, When. Branded name tags \| Template	Name tags with campaign branding for events.
Email (Vision6) Branded Banners \| Template	Email banners for Vision6 EDMs. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Acceptance List template \| Template	Use this template to manage your acceptance list. If you cannot access the template, please contact Protocol.
Acknowledgements template \| Template	Use this template to list the acknowledgements for your event. If you cannot access the template, please contact Protocol.
Campaign Leave Behind Booklet (Digital and Print Versions) \| Template	Campaign Leave Behind Booklet in print-ready and digital formats. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Staff Recruitment - PRINT Advertising Template Advertising\| Template	Provides instructions and template for creating content for a print advertisement for staff recruitment.
Invitation design templates (Vision 6) Events\| Template	View a PDF of some of the invitation templates available for use in Vision 6. Please contact the Protocol team to request use. If you cannot access the template, please contact Protocol.
Staff name badge template Events\| Template	This InDesign template is to be used when creating staff name badges for events.
Video templates UQ Brand Assets, Photography and Video\| Template	Every video created in the name of The University of Queensland should support and build our brand and reputation. With this in mind, the Office of Marketing and Communication has created a suite of motion graphics templates for use by video creators across the university. Please download the graphics suite along with the accompanying user guide
Social media profile image template – staff using Gotham font Social Media\| Template	A template to assist in creating social media profile images. This InDesign file is for those that have Gotham installed.
Social Media icons UQ Brand Assets, Social Media\| Template
Social media profile image template – staff using Montserrat font Social Media\| Template	A template to assist in creating social media profile images. This InDesign file is for those that have Montserrat installed.
UQ Brand PowerPoint templates UQ Brand Assets\| Template	A range of templates have been designed to help you quickly and easily create on-brand materials.
Report templates UQ Brand Assets\| Template
Learn.UQ (Blackboard) banner UQ Brand Assets\| Template	This InDesign template is available for course banners used in Learn.UQ (or Blackboard). A supporting guide for updating banners is also available here.
UQ Brand video end plate UQ Brand Assets\| Template	A range of templates have been designed to help you quickly and easily create on-brand materials.
Brochure template UQ Brand Assets\| Template
UQ Brand screen savers UQ Brand Assets\| Template	A range of templates have been designed to help you quickly and easily create on-brand materials.
Flyer template UQ Brand Assets\| Template
Minutes template UQ Brand Assets\| Template
Pull-up banner template UQ Brand Assets\| Template
Appspace/VDU template UQ Brand Assets\| Template
Social Media icons UQ Brand Assets, Social Media\| Template
Email signature template UQ Brand Assets\| Template	You will note that the email signature template includes space for an email banner to be added. Banners are available here. Please ensure you have the latest version of Outlook when using this template otherwise formatting may be lost.
Email banners UQ Brand Assets\| Template	Generic email banner Own the Unknown campaign email banner UQ Logo email banner Promotional banner – event There are four banners featuring the RAP artwork available for download from the RAP artwork and guidelines section.
Video templates UQ Brand Assets, Photography and Video\| Template	Every video created in the name of The University of Queensland should support and build our brand and reputation. With this in mind, the Office of Marketing and Communication has created a suite of motion graphics templates for use by video creators across the university. Please download the graphics suite along with the accompanying user guide
UQ Corporate PowerPoint UQ Brand Assets\| Template	This standard Corporate PowerPoint template for UQ staff is populated with up-to-date, general information about the University. This presentation, which requires a UQ login to access, includes information on UQ’s key learning, discovery and engagement activities, as well as general information about our locations, key information and statistics, and rankings. Staff can use this as a starting point to provide a snapshot of UQ to external audiences, and are welcome to remove or add slides to suit their presentation needs. The Corporate PowerPoint will be updated regularly to capture any changes to rankings and statistics.
UQ logo and lockup UQ Brand Assets\| Template
Name tag template UQ Brand Assets\| Template	Use this template when creating single use name tags for events, conferences and symposiums. If you are looking for multi-use UQ branded name badges, contact stationery@uq.edu.au to order.
Memorandum template UQ Brand Assets\| Template
Place card template UQ Brand Assets\| Template
PowerPoint template UQ Brand Assets\| Template	The PowerPoint template has been created with enough flexibility to be used for presentations to both internal and external audiences, including for lectures to students. Always use the template to create your presentations. Never create your own styles. Note instructions for use are included within the template. If you require pre-populated approved slides for your presentation, access the PowerPoint template – corporate pre-populated content
Business cards and letterheads (corporate stationery) UQ Brand Assets\| Template	The Gatton Printery is handling corporate stationery print orders for corporate stationery including; business cards, letterhead and with compliments slips. Please visit https://campuses.uq.edu.au/information-and-services/shops/printing and head to the UQ stationery section under UQ Gatton Printery. You will find templates to complete and submit your order via email. Enquiries can be directed to gattonprintery@pf.uq.edu.au.
PowerPoint template – corporate pre-populated content UQ Brand Assets\| Template	This corporate PowerPoint template has been pre-populated with a bank of slides with approved content from UQ units. It is intended to be used for presentations to both internal and external audiences, including for lectures to students. Feel free to use slides from this deck in your presentations. This template will be updated regularly, so please check back on this page each time you need to use it to ensure you have the most up-to-date content possible for your presentations. If you have slides or content you would like to add to future versions of this template, or have any feedback or errors to report, please contact publications@uq.edu.au.
Meeting agenda UQ Brand Assets\| Template
Certificate templates UQ Brand Assets\| Template	There are three certificate templates available in either Gotham or Arial: Generic certificate (Gotham) Generic certificate (Arial) Certificate of completion - with room for more information (Gotham) If you require a certificate of completion template and do not have access to the Gotham font, contact brand@uq.edu.au.
Zoom Virtual Backgrounds UQ Brand Assets\| Template	UQ branded virtual backgrounds to use when video conferencing in Zoom. To use UQ Zoom Virtual Backgrounds: download the image files to a folder on your computer open Zoom and go to Preferences in the top menu bar select Virtual Background in Settings click the + next to Choose Virtual Background add the images from the folder on your computer (you can select multiple images) choose your preferred background image uncheck "Mirror my video" so that the background image isn’t reversed close Settings. This remains your default background image for new meetings until you change it.
Generic blank page with UQ lockup template UQ Brand Assets\| Template
Letterhead template (electronic) UQ Brand Assets\| Template	Letterhead (with entity name) Use this version when the entity name (eg Faculty, School etc) needs to be identified. Please note the space for entity name should only be used for that purpose. It is not a space for personalisation of the sender’s details etc. Letterhead Use this version when an entity name does not need to be identified.
Email templates UQ Brand Assets\| Template	The three email template HTML files are: Domestic prospective students template – this is for domestic prospective students, as this includes domestic social media channels. International prospective students template – this is for international prospective students, as this includes international social media channels. Corporate email template – this is for all non-prospective student communications. Important notes about these files: Your own system hyperlinks need to be added to these HTML files, such as the view online and unsubscribe functionality. These are indicated in the HTML as: INSERT SYSTEM LINK. If your email management system does not have “Manage subscriptions” functionality, remove this text from the HTML. These templates include social media links to the central UQ social media accounts. If you wish to update these links to your team’s social media links, then update the links on these images in the HTML, or you can remove the social media section from the template. Please contact brand@uq.edu.au if you require an icon for a social media channel not on this template. All usage of these email templates needs to be approved by OMC. Please send a test email to brand@uq.edu.au. We will continue to add to the material on this site as it becomes available.
Campaign suggested social media posts Not If, When\| Template	Suggested social media posts for the Campaign announcement and slow-burn philanthropically linked posts some images included. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Scholarship Inserts - New Brand Compliant Not If, When\| Template	Informational inserts for: General Scholarships The Aspire Scholarship The Young Achievers Scholarship UQ's Endowment Please contact advancementnews@uq.edu.au with any questions.
Scholarship Match Initiative Not If, When\| Template	Create Change Scholarship Match informational brochures in print-ready and digital format. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 3907 \| advancementnews@uq.edu.au
Scholarship Match Initiative Not If, When\| Template	Create Change Scholarship Match informational brochures in print-ready and digital format. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 3907 \| advancementnews@uq.edu.au
Not If, When report templates Not If, When\| Template	The report templates (with different image options) is available as a generic guides which can be customised according to the report requirements. Please note, images can be changed as long as they still match the look and feel of the campaign - see campaign style guide for more information.
Campaign PowerPoint templates Not If, When\| Template	The following Dropbox link contains several versions of the Campaign branded PowerPoint and a Master copy to allow for customisation according to use. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign branded stationery: letterhead, business cards and with compliments slips etc Not If, When\| Template	The following are available here as an indication of style only. Should you require printed letterheads or with compliment slips these can be ordered through Ergo by emailing uqprintmanager@uq.edu.au.
Campaign social media banners for all areas Not If, When\| Template	The following Dropbox link contains banners for social media (Twitter, Facebook, LinkedIn) for faculties and divisions with social media accounts. There is a ‘generic’ folder which may be used if you feel the images don’t suit your particular area etc. Should you have any questions or need to request a new banner please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign email footers 2018 Not If, When\| Template	Campaign branded email footers. Revised October 2018 in line with new UQ brand. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au

Guideline
	Summary
UQ Senior Management Group (USMG) head chart \| Guideline	A new headchart is being developed at the moment. When the new head chart is ready, we will update the website and distribute the head chart via communication channels (i.e. Comnet). If you would like to personally receive a copy of the head chart you can add your name to the list via the link below. Sign up here
Founders Pledge \| Guideline	The UQ Founders Pledge provides a path for members of our entrepreneurial community to create real change.
Test \| Guideline	test
UQ Senior Management Group (USMG) phone list Events\| Guideline	View the UQ Senior Management Group phone list, including name, position, assistant and number. If you cannot access the phone list, please contact Protocol.
Download stock video footage Photography and Video\| Guideline	Stock video footage is available for use in all UQ produced and commissioned work. Simply log into the UQ DAM and then follow the link to the collection available (you will need to be logged into the DAM prior to clicking this link).
Access the UQ Corporate video Photography and Video\| Guideline	The UQ Corporate video is available in the UQ Digital Asset Manager. The video can be embedded from Vimeo and will automatically update as new versions are released. https://vimeo.com/182934353 The video can be viewed on the University Profile page.
UQ corporate ID guidelines UQ Brand Assets\| Guideline	UQ also has a comprehensive set of guidelines for our corporate ID. These guidelines cover logo usage, colours and fonts.
Brand Guidelines UQ Brand Assets\| Guideline
'Create change' brand platform guidelines UQ Brand Assets\| Guideline	The purpose of this document is to provide detail around using the ‘Create change’ brand platform. These ‘Create change’ usage guidelines should be used in conjunction with the University’s Corporate Identity Policy.
Campaign Media Release Not If, When\| Guideline	The official media release for the Not If, When. Campaign. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign videos (various) Not If, When\| Guideline	Not If, When - the Campaign to Create Change videos. Including the hero video (all stories) and subsequent 1-minute, 30-second and 15-second (social media) versions of each story. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Sample web stories for faculties, institutes and centres Not If, When\| Guideline	Sample web stories for faculties, institutes and centres. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
FAQ document for frontline staff. Not If, When\| Guideline	Campaign FAQ document for staff INTERNAL USE ONLY.
Scholarship and endowment leave-behind document inserts Not If, When\| Guideline	Scholarship and endowments inserts with 2018 figures. These inserts can also act as a guide for customised inserts created to suit individual organisational units for events or different prospect approaches. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
New shared letter process for Advancement and OMC Not If, When\| Guideline	Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign - Not If, When. Logo lock-ups Not If, When\| Guideline	The following contains the full suite of AI, EPS, JPG, PNG, SVG mono and coloured logos for the Not If, When. Campaign in addition to the new UQ logo as of October 2018 and an example of how these items can be presented in one document together, for further examples of specific document layouts please see the OMC assets page under the Not If, When section. Please note this is a zipped folder uploaded via Dropbox due to size. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 3907 \| advancementnews@uq.edu.au
Document with guidelines on how to apply the Not If, When brand in conjunction with the new UQ Brand Not If, When\| Guideline	This working document contains tips for marketing and design staff on how to apply the new UQ Brand alongside the existing Not If, When brand for any philanthropic or fundraising materials. Please note, it will constantly be updated and amended as time progresses and should eventually be replaced by a section on Not, If When's application within the wider UQ style guide that OMC is producing.

Form
	Summary
Bequest form \| Form	Notification of a gift in your will
Protocol Advice Form \| Form	This form will be used to notify the Office of the Vice-Chancellor of your intention to invite a dignitary, as well as initially alerting Protocol of your event. It is essential that you complete as much of the form as possible and send to Protocol at least six-weeks out from your proposed event date. If you cannot access the form, please contact Protocol.
Advertising Requisition Form Advertising\| Form	If you require advertising to be purchased and paid for please complete the attached form. Media costs will be recovered by journal using the chart string information you supply on the form. It must be signed by a budget holder. Upload the completed form into your Wrike Advertising Support Request or email to advertising@uq.edu.au.
UQ Media Summary subscription form Media and Content\| Form	The UQ Media Summary is a broad collection of external media articles relevant to UQ and to higher education in general. It is distributed every weekday to the senior executive and subscribed staff across the University. Due to copyright constraints this summary is for UQ staff only.
Booking/briefing form for photos and video Photography and Video\| Form	In order for photos to be added to the UQ Images database, staff are required to fill in a freelance photography brief. Before completing the form, ensure that you have funding authorised for the project and you have confirmed the availability of the photographer.
Photography and video consent form Photography and Video\| Form	OMC and UQ Legal have created a generic UQ photography and videography consent form (sometimes called a model release, image consent form, or photography permission form) that must be used by all areas of the University when a photo is taken of an individual person or small groups. The form cannot be altered or personalised. When to use a release: Any individual whose face is recognisable in an image or video must complete a release form, except: individuals at event shoots where clear signs are posted around the venue stating that photographs will be taken UQ staff members (note that students and student ambassadors still need to complete a form). Model releases are always mandatory, but are essential for shoots that involve subjects below the age of 18 (their parents must sign on their behalf or the images cannot be used). Scan completed releases and email them to uqimages@uq.edu.au for archiving, with the details of your shoot. Once archived, you no longer need to keep a paper copy on file (though can if you wish).
Social media post request form Social Media\| Form	Use this form to request Facebook, Instagram or Twitter posts on the UQ corporate social media accounts.
New donation form printable. Not If, When\| Form	A pdf version of the online donation form for those wishing to manually fill and post the donation form. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au

	Summary
Event budget template \| Template	Use these templates to help you maintain your event budget. The simple event budget is to be used for small events with few suppliers. The detailed event budget is to be used for complex events with many suppliers. If you cannot access the templates, please contact Protocol.
Event/Project timeline template \| Template	Use this template to manage your event logistics, including people, tasks and deadlines. If you cannot access the template, please contact Protocol.
Event brief template \| Template	Use this template to help develop your event concept. If you cannot access the template, please contact Protocol.
Event checklist template \| Template	Use this template to help you identify all the details and timelines you'll need to consider for your event. If you cannot access the template, please contact Protocol.
Invitation list template \| Template	Use this template to manage your invitee list. If you cannot access the template, please contact Protocol.
Letter of invitation template \| Template	Use this template to help lay out your letter of invitation. If you cannot access the template, please contact Protocol.
Order of proceedings template \| Template	Use this template to plan out the order of proceedings for your event. If you cannot access the template, please contact Protocol.
Post event evaluation template \| Template	Use this template to help develop an evaluation report for the event. If you cannot access the template, please contact Protocol.
Young Achievers Scholarship Flyer \| Template	Double-sided flyer
Endowment Flyer \| Template	Double-sided endowment flyer
Not If, When. Branded name tags \| Template	Name tags with campaign branding for events.
Email (Vision6) Branded Banners \| Template	Email banners for Vision6 EDMs. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Acceptance List template \| Template	Use this template to manage your acceptance list. If you cannot access the template, please contact Protocol.
Acknowledgements template \| Template	Use this template to list the acknowledgements for your event. If you cannot access the template, please contact Protocol.
Campaign Leave Behind Booklet (Digital and Print Versions) \| Template	Campaign Leave Behind Booklet in print-ready and digital formats. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Staff Recruitment - PRINT Advertising Template Advertising\| Template	Provides instructions and template for creating content for a print advertisement for staff recruitment.
Invitation design templates (Vision 6) Events\| Template	View a PDF of some of the invitation templates available for use in Vision 6. Please contact the Protocol team to request use. If you cannot access the template, please contact Protocol.
Staff name badge template Events\| Template	This InDesign template is to be used when creating staff name badges for events.
Video templates UQ Brand Assets, Photography and Video\| Template	Every video created in the name of The University of Queensland should support and build our brand and reputation. With this in mind, the Office of Marketing and Communication has created a suite of motion graphics templates for use by video creators across the university. Please download the graphics suite along with the accompanying user guide
Social media profile image template – staff using Gotham font Social Media\| Template	A template to assist in creating social media profile images. This InDesign file is for those that have Gotham installed.
Social Media icons UQ Brand Assets, Social Media\| Template
Social media profile image template – staff using Montserrat font Social Media\| Template	A template to assist in creating social media profile images. This InDesign file is for those that have Montserrat installed.
UQ Brand PowerPoint templates UQ Brand Assets\| Template	A range of templates have been designed to help you quickly and easily create on-brand materials.
Report templates UQ Brand Assets\| Template
Learn.UQ (Blackboard) banner UQ Brand Assets\| Template	This InDesign template is available for course banners used in Learn.UQ (or Blackboard). A supporting guide for updating banners is also available here.
UQ Brand video end plate UQ Brand Assets\| Template	A range of templates have been designed to help you quickly and easily create on-brand materials.
Brochure template UQ Brand Assets\| Template
UQ Brand screen savers UQ Brand Assets\| Template	A range of templates have been designed to help you quickly and easily create on-brand materials.
Flyer template UQ Brand Assets\| Template
Minutes template UQ Brand Assets\| Template
Pull-up banner template UQ Brand Assets\| Template
Appspace/VDU template UQ Brand Assets\| Template
Social Media icons UQ Brand Assets, Social Media\| Template
Email signature template UQ Brand Assets\| Template	You will note that the email signature template includes space for an email banner to be added. Banners are available here. Please ensure you have the latest version of Outlook when using this template otherwise formatting may be lost.
Email banners UQ Brand Assets\| Template	Generic email banner Own the Unknown campaign email banner UQ Logo email banner Promotional banner – event There are four banners featuring the RAP artwork available for download from the RAP artwork and guidelines section.
Video templates UQ Brand Assets, Photography and Video\| Template	Every video created in the name of The University of Queensland should support and build our brand and reputation. With this in mind, the Office of Marketing and Communication has created a suite of motion graphics templates for use by video creators across the university. Please download the graphics suite along with the accompanying user guide
UQ Corporate PowerPoint UQ Brand Assets\| Template	This standard Corporate PowerPoint template for UQ staff is populated with up-to-date, general information about the University. This presentation, which requires a UQ login to access, includes information on UQ’s key learning, discovery and engagement activities, as well as general information about our locations, key information and statistics, and rankings. Staff can use this as a starting point to provide a snapshot of UQ to external audiences, and are welcome to remove or add slides to suit their presentation needs. The Corporate PowerPoint will be updated regularly to capture any changes to rankings and statistics.
UQ logo and lockup UQ Brand Assets\| Template
Name tag template UQ Brand Assets\| Template	Use this template when creating single use name tags for events, conferences and symposiums. If you are looking for multi-use UQ branded name badges, contact stationery@uq.edu.au to order.
Memorandum template UQ Brand Assets\| Template
Place card template UQ Brand Assets\| Template
PowerPoint template UQ Brand Assets\| Template	The PowerPoint template has been created with enough flexibility to be used for presentations to both internal and external audiences, including for lectures to students. Always use the template to create your presentations. Never create your own styles. Note instructions for use are included within the template. If you require pre-populated approved slides for your presentation, access the PowerPoint template – corporate pre-populated content
Business cards and letterheads (corporate stationery) UQ Brand Assets\| Template	The Gatton Printery is handling corporate stationery print orders for corporate stationery including; business cards, letterhead and with compliments slips. Please visit https://campuses.uq.edu.au/information-and-services/shops/printing and head to the UQ stationery section under UQ Gatton Printery. You will find templates to complete and submit your order via email. Enquiries can be directed to gattonprintery@pf.uq.edu.au.
PowerPoint template – corporate pre-populated content UQ Brand Assets\| Template	This corporate PowerPoint template has been pre-populated with a bank of slides with approved content from UQ units. It is intended to be used for presentations to both internal and external audiences, including for lectures to students. Feel free to use slides from this deck in your presentations. This template will be updated regularly, so please check back on this page each time you need to use it to ensure you have the most up-to-date content possible for your presentations. If you have slides or content you would like to add to future versions of this template, or have any feedback or errors to report, please contact publications@uq.edu.au.
Meeting agenda UQ Brand Assets\| Template
Certificate templates UQ Brand Assets\| Template	There are three certificate templates available in either Gotham or Arial: Generic certificate (Gotham) Generic certificate (Arial) Certificate of completion - with room for more information (Gotham) If you require a certificate of completion template and do not have access to the Gotham font, contact brand@uq.edu.au.
Zoom Virtual Backgrounds UQ Brand Assets\| Template	UQ branded virtual backgrounds to use when video conferencing in Zoom. To use UQ Zoom Virtual Backgrounds: download the image files to a folder on your computer open Zoom and go to Preferences in the top menu bar select Virtual Background in Settings click the + next to Choose Virtual Background add the images from the folder on your computer (you can select multiple images) choose your preferred background image uncheck "Mirror my video" so that the background image isn’t reversed close Settings. This remains your default background image for new meetings until you change it.
Generic blank page with UQ lockup template UQ Brand Assets\| Template
Letterhead template (electronic) UQ Brand Assets\| Template	Letterhead (with entity name) Use this version when the entity name (eg Faculty, School etc) needs to be identified. Please note the space for entity name should only be used for that purpose. It is not a space for personalisation of the sender’s details etc. Letterhead Use this version when an entity name does not need to be identified.
Email templates UQ Brand Assets\| Template	The three email template HTML files are: Domestic prospective students template – this is for domestic prospective students, as this includes domestic social media channels. International prospective students template – this is for international prospective students, as this includes international social media channels. Corporate email template – this is for all non-prospective student communications. Important notes about these files: Your own system hyperlinks need to be added to these HTML files, such as the view online and unsubscribe functionality. These are indicated in the HTML as: INSERT SYSTEM LINK. If your email management system does not have “Manage subscriptions” functionality, remove this text from the HTML. These templates include social media links to the central UQ social media accounts. If you wish to update these links to your team’s social media links, then update the links on these images in the HTML, or you can remove the social media section from the template. Please contact brand@uq.edu.au if you require an icon for a social media channel not on this template. All usage of these email templates needs to be approved by OMC. Please send a test email to brand@uq.edu.au. We will continue to add to the material on this site as it becomes available.
Campaign suggested social media posts Not If, When\| Template	Suggested social media posts for the Campaign announcement and slow-burn philanthropically linked posts some images included. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Scholarship Inserts - New Brand Compliant Not If, When\| Template	Informational inserts for: General Scholarships The Aspire Scholarship The Young Achievers Scholarship UQ's Endowment Please contact advancementnews@uq.edu.au with any questions.
Scholarship Match Initiative Not If, When\| Template	Create Change Scholarship Match informational brochures in print-ready and digital format. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 3907 \| advancementnews@uq.edu.au
Scholarship Match Initiative Not If, When\| Template	Create Change Scholarship Match informational brochures in print-ready and digital format. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 3907 \| advancementnews@uq.edu.au
Not If, When report templates Not If, When\| Template	The report templates (with different image options) is available as a generic guides which can be customised according to the report requirements. Please note, images can be changed as long as they still match the look and feel of the campaign - see campaign style guide for more information.
Campaign PowerPoint templates Not If, When\| Template	The following Dropbox link contains several versions of the Campaign branded PowerPoint and a Master copy to allow for customisation according to use. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign branded stationery: letterhead, business cards and with compliments slips etc Not If, When\| Template	The following are available here as an indication of style only. Should you require printed letterheads or with compliment slips these can be ordered through Ergo by emailing uqprintmanager@uq.edu.au.
Campaign social media banners for all areas Not If, When\| Template	The following Dropbox link contains banners for social media (Twitter, Facebook, LinkedIn) for faculties and divisions with social media accounts. There is a ‘generic’ folder which may be used if you feel the images don’t suit your particular area etc. Should you have any questions or need to request a new banner please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign email footers 2018 Not If, When\| Template	Campaign branded email footers. Revised October 2018 in line with new UQ brand. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au

	Summary
UQ Senior Management Group (USMG) head chart \| Guideline	A new headchart is being developed at the moment. When the new head chart is ready, we will update the website and distribute the head chart via communication channels (i.e. Comnet). If you would like to personally receive a copy of the head chart you can add your name to the list via the link below. Sign up here
Founders Pledge \| Guideline	The UQ Founders Pledge provides a path for members of our entrepreneurial community to create real change.
Test \| Guideline	test
UQ Senior Management Group (USMG) phone list Events\| Guideline	View the UQ Senior Management Group phone list, including name, position, assistant and number. If you cannot access the phone list, please contact Protocol.
Download stock video footage Photography and Video\| Guideline	Stock video footage is available for use in all UQ produced and commissioned work. Simply log into the UQ DAM and then follow the link to the collection available (you will need to be logged into the DAM prior to clicking this link).
Access the UQ Corporate video Photography and Video\| Guideline	The UQ Corporate video is available in the UQ Digital Asset Manager. The video can be embedded from Vimeo and will automatically update as new versions are released. https://vimeo.com/182934353 The video can be viewed on the University Profile page.
UQ corporate ID guidelines UQ Brand Assets\| Guideline	UQ also has a comprehensive set of guidelines for our corporate ID. These guidelines cover logo usage, colours and fonts.
Brand Guidelines UQ Brand Assets\| Guideline
'Create change' brand platform guidelines UQ Brand Assets\| Guideline	The purpose of this document is to provide detail around using the ‘Create change’ brand platform. These ‘Create change’ usage guidelines should be used in conjunction with the University’s Corporate Identity Policy.
Campaign Media Release Not If, When\| Guideline	The official media release for the Not If, When. Campaign. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign videos (various) Not If, When\| Guideline	Not If, When - the Campaign to Create Change videos. Including the hero video (all stories) and subsequent 1-minute, 30-second and 15-second (social media) versions of each story. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Sample web stories for faculties, institutes and centres Not If, When\| Guideline	Sample web stories for faculties, institutes and centres. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
FAQ document for frontline staff. Not If, When\| Guideline	Campaign FAQ document for staff INTERNAL USE ONLY.
Scholarship and endowment leave-behind document inserts Not If, When\| Guideline	Scholarship and endowments inserts with 2018 figures. These inserts can also act as a guide for customised inserts created to suit individual organisational units for events or different prospect approaches. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
New shared letter process for Advancement and OMC Not If, When\| Guideline	Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au
Campaign - Not If, When. Logo lock-ups Not If, When\| Guideline	The following contains the full suite of AI, EPS, JPG, PNG, SVG mono and coloured logos for the Not If, When. Campaign in addition to the new UQ logo as of October 2018 and an example of how these items can be presented in one document together, for further examples of specific document layouts please see the OMC assets page under the Not If, When section. Please note this is a zipped folder uploaded via Dropbox due to size. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 3907 \| advancementnews@uq.edu.au
Document with guidelines on how to apply the Not If, When brand in conjunction with the new UQ Brand Not If, When\| Guideline	This working document contains tips for marketing and design staff on how to apply the new UQ Brand alongside the existing Not If, When brand for any philanthropic or fundraising materials. Please note, it will constantly be updated and amended as time progresses and should eventually be replaced by a section on Not, If When's application within the wider UQ style guide that OMC is producing.

	Summary
Bequest form \| Form	Notification of a gift in your will
Protocol Advice Form \| Form	This form will be used to notify the Office of the Vice-Chancellor of your intention to invite a dignitary, as well as initially alerting Protocol of your event. It is essential that you complete as much of the form as possible and send to Protocol at least six-weeks out from your proposed event date. If you cannot access the form, please contact Protocol.
Advertising Requisition Form Advertising\| Form	If you require advertising to be purchased and paid for please complete the attached form. Media costs will be recovered by journal using the chart string information you supply on the form. It must be signed by a budget holder. Upload the completed form into your Wrike Advertising Support Request or email to advertising@uq.edu.au.
UQ Media Summary subscription form Media and Content\| Form	The UQ Media Summary is a broad collection of external media articles relevant to UQ and to higher education in general. It is distributed every weekday to the senior executive and subscribed staff across the University. Due to copyright constraints this summary is for UQ staff only.
Booking/briefing form for photos and video Photography and Video\| Form	In order for photos to be added to the UQ Images database, staff are required to fill in a freelance photography brief. Before completing the form, ensure that you have funding authorised for the project and you have confirmed the availability of the photographer.
Photography and video consent form Photography and Video\| Form	OMC and UQ Legal have created a generic UQ photography and videography consent form (sometimes called a model release, image consent form, or photography permission form) that must be used by all areas of the University when a photo is taken of an individual person or small groups. The form cannot be altered or personalised. When to use a release: Any individual whose face is recognisable in an image or video must complete a release form, except: individuals at event shoots where clear signs are posted around the venue stating that photographs will be taken UQ staff members (note that students and student ambassadors still need to complete a form). Model releases are always mandatory, but are essential for shoots that involve subjects below the age of 18 (their parents must sign on their behalf or the images cannot be used). Scan completed releases and email them to uqimages@uq.edu.au for archiving, with the details of your shoot. Once archived, you no longer need to keep a paper copy on file (though can if you wish).
Social media post request form Social Media\| Form	Use this form to request Facebook, Instagram or Twitter posts on the UQ corporate social media accounts.
New donation form printable. Not If, When\| Form	A pdf version of the online donation form for those wishing to manually fill and post the donation form. Should you have any questions please contact UQ Advancement Marketing and Communications: +61 3346 63921 \| advancementnews@uq.edu.au