Book videography
UQ has an appointed panel of video suppliers. In any video where people will be easily identifiable, regardless of whether they are on- or off-campus, you must ensure they complete and sign a consent form.
At any stage of the process, feel free to contact Video Production Manager, Matthew Taylor (matthew.taylor@uq.edu.au) to discuss your video project or if you would like advice.
2. Secure quotes
- Access the Supplier Panel (requires login) and select a video supplier to suit your production’s needs – it is fine to contact more than one supplier to request quotes.
- Contact your chosen supplier(s) and provide them with a quick brief of what your project will involve. This should include, at a minimum:
- Purpose of video
- Main audience: who do you want to watch the video?
- Key message: what do you want them to know at the end of the video?
- Video distribution
- Hosting: where will your audience see the video?
- Advertising: how will your audience know where to find the video?
- Video production and output
- Post-production treatment: top and tail edit only, hype reel, full edit, indicative lengths, number of videos (if required), etc.
- Any special format requirements
- Intended length
- Narration style: sub-titles, voice over, host or interviews
- Visual style: provide a description of what the audience will be seeing
- Music style: will there be music in the production, if so what style?
- Budget and timeline
- What is the budget for this project and when do you need it finished by?
- Purpose of video
- Additionally, for events:
- Provide a description of what is required during the video of the event, i.e.:
- Videographer will video the activities, speakers, guests etc with no live feed or output onsite.
- Videographer will video the activities, speakers, guests etc with no live feed.
- Videographer will video the activities, speakers, guests etc with a Live Feed required during the event (for this, you will need to ensure the venue has appropriate equipment).
- Provide a description of the aim/expectations of the video:
- What will the video be used for?
- Who will see the video?
- What will be videoed:
- Provide a list/description of specific activities to be videoed: (such as: speakers (include their names), speeches, award presentations, music performances and so on)
- General videography requirements (such as: event areas showing set up, without guests/with guests engaged; registration process, lanyards, tags, gift bags, signage, staff; hosts helping guests with directions; event signage, company branding and Event branding; guests mingling and networking; guests laughing/smiling; guests moving from room to room; all the speakers presenting; audience having a great time/happy/laughing audience members; images of above from a height, where possible)
- What to exclude from videography (such as: guests eating)
- Run sheet, detailing time, activity, responsibility, room, as relevant to the event.
- Map/venue plan.
- Provide a description of what is required during the video of the event, i.e.:
- You may need to have a bit of back and forth with suppliers to finalise details and receive your finalised quote.
- Once you’ve selected a supplier to work with, continue to the next step to book it in.